As someone with over 10 years of experience in the kaftan industry, I have decided to write this article to assist wholesale, trading, and retail businesses in resolving their uncertainties and filling the gaps when it comes to importing kaftan from China. Importing kaftan can be a profitable venture, but it requires a clear understanding of the process to find the most suitable and efficient methods for sourcing kaftans from China.

Why China for Kaftan Imports?


China’s dominance as a global manufacturing hub makes it a prime destination for sourcing kaftans. With a diverse array of fabric options, skilled craftsmanship, and competitive pricing, the country offers unparalleled opportunities for businesses seeking high-quality kaftans. To import kaftan will be an easy thing in China.

The Journey of Kaftan Sourcing



When it comes to sourcing kaftans from China, the journey begins with finding the right supplier. Drawing from my expertise at EVELYNFASHION, I will guide you through the process of identifying reputable suppliers who have passed rigorous audits (SEDEX or BSCI), ensuring the highest product quality.

As an industry expert with over 10 years of experience in the scarf industry, I understand the importance of sourcing high-quality kaftans from reputable suppliers in China. At EVELYNFASHION, we take pride in our meticulous supplier selection process, ensuring that all our partners have passed rigorous audits such as SEDEX or BSCI. In this section, I will guide you through the steps of identifying reputable suppliers to ensure the highest product quality for your Kaftan business.

  1. Extensive Research: Begin your sourcing journey with thorough research on potential suppliers in China. Utilize online platforms, trade shows, and industry networks to gather a list of potential candidates.
  2. Supplier Verification: Verify the credibility and reputation of each potential supplier. Check for any red flags or negative reviews that may indicate subpar performance.
  3. Audits and Certifications: Look for suppliers who have undergone SEDEX or BSCI audits, as these certifications ensure ethical and responsible manufacturing practices. This step guarantees that your chosen supplier meets international standards for labor practices, environmental responsibility, and social compliance.
  4. Product Range: Assess the product range offered by each supplier. Ensure that they specialize in manufacturing kaftans and have a diverse selection of designs, fabrics, and colors.
  5. Request Samples: Request samples of kaftans from shortlisted suppliers. Test the samples for fabric quality, color accuracy, and workmanship. This step is crucial to assess if the supplier can meet your product quality expectations.
  6. Transparent Communication: Engage in transparent communication with potential suppliers. Ask detailed questions about their manufacturing processes, lead times, and quality control measures.
  7. References and Feedback: Request references from the supplier’s existing clients. Reach out to these clients to gather feedback on the supplier’s performance and reliability.
  8. Factory Visit (If Possible): If feasible, consider visiting the supplier’s manufacturing facility in China. A factory visit allows you to witness the production process firsthand and gauge the supplier’s capabilities.
  9. Negotiate Terms: Negotiate the terms of the partnership, including pricing, payment terms, and minimum order quantities. Seek a balance between competitive pricing and uncompromising product quality.
  10. Contract Agreement: Once you have identified a reputable supplier that meets your criteria, formalize the partnership with a written contract. The contract should include all agreed-upon terms and specifications.
  11. Regular Performance Evaluation: Continuously evaluate the supplier’s performance and product quality. Maintain an open channel of communication to address any issues promptly.
  12. Cultivate a Strong Partnership: Building a strong and collaborative partnership with your chosen supplier is key to long-term success. Nurture the relationship and foster mutual trust and understanding.

By following these steps and drawing from our experience at EVELYNFASHION, you can confidently identify reputable suppliers in China who have passed stringent audits, ensuring that your kaftan business offers the highest product quality to your valued customers.

Unveiling Fabric Possibilities

diverse fabrics for kaftan

The key to successful kaftan sourcing lies in understanding the diverse fabric options available.

Different fabrics yield different results in terms of color effects, permeability, and texture based on factors such as yarn count, density, twist, and more. When you find yourself uncertain about fabric selection, don’t hesitate to ask the scarf factory for a fabric swatch book. This will allow you to have a more tactile experience and feel the texture of each fabric firsthand. At Evelyn, our dedicated business team always provides a variety of fabric swatch books to assist new startup businesses in quickly identifying the most suitable fabrics for their brand, facilitating the custom scarf creation process.

Having access to fabric swatch books enables you to visually assess the color and texture options available. You can compare the subtle differences between fabrics and select the one that aligns best with your brand’s aesthetic and target market. Additionally, fabric swatch books allow you to explore various printing techniques, such as screen printing, digital printing, or batik, and understand how they interact with different fabric types.

Furthermore, understanding the characteristics of each fabric type empowers you to make informed decisions regarding your kaftan designs. For example, lightweight and breathable cotton fabrics are ideal for warm weather and casual designs, while luxurious silk fabrics are perfect for elegant and formal kaftans.


Additionally, when sourcing fabrics for your kaftans, consider the different patterns and prints that can be achieved. Some fabrics may be better suited for intricate and detailed patterns, while others may work well for bold and vibrant prints.

By exploring the diverse fabric options and printing techniques available, you can craft kaftans that resonate with your target audience and stand out in the market. As a trusted partner in the fashion industry, Evelyn is dedicated to providing comprehensive support and guidance throughout the fabric selection process.

Remember, the right fabric choice can elevate your kaftan designs and contribute to the overall success of your business. With our expertise and commitment to excellence, we ensure that you find the perfect fabric to bring your kaftan creations to life.

So, if you are a business looking to venture into the world of kaftans, take advantage of the wide range of fabric options and let your creativity flow. Your journey to sourcing the finest kaftans from China begins with understanding the power of fabric selection and its impact on your brand’s success.

Navigating Import Procedures

The import process can be complex, but fear not. As a seasoned industry veteran, I will walk you through the intricacies of regulations, customs procedures, and shipping logistics, ensuring a smooth and hassle-free experience.

To ensure a seamless and successful importation, it is essential to have a clear understanding of the steps involved and the regulatory requirements in both China and your destination country.

  1. Product Classification and Harmonized System Codes: The first step in navigating import procedures is to correctly classify your kaftans and assign the appropriate Harmonized System (HS) code. HS codes are used to identify products for customs purposes and determine applicable tariffs and duties. Working with a knowledgeable customs broker or freight forwarder can help you accurately classify your kaftans. For example, we normally used HTS code-6214300000 for our woven ruana kaftan.                                                                       Product Classification and Harmonized System Codes
  2. Compliance with Import Regulations: Before importing kaftans from China, it is vital to familiarize yourself with the import regulations and requirements of your country. These regulations may include labeling, safety standards, and documentation requirements. Complying with these regulations is crucial to avoid delays and potential penalties.                                                                           Compliance with Import Regulations
  3. Choose the Right Shipping Method: When importing kaftans, selecting the right shipping method is essential. The two primary shipping options are sea freight and air freight. Sea freight is cost-effective for large quantities, while air freight is faster and more suitable for smaller shipments. Consider factors such as transit time, cost, and the urgency of delivery when choosing the shipping method. Choose the Right Shipping Method
  4. Customs Clearance and Documentation: Proper customs clearance is a critical step in the import process. You will need to submit various documents, including the commercial invoice, packing list, bill of lading or air waybill, and any relevant certificates or permits. Working with a reputable customs broker can help ensure smooth customs clearance.                                              Customs Clearance and Documentation
  5. Calculate and Pay Import Duties and Taxes: Import duties and taxes are levied by the destination country’s customs authorities and must be paid before your kaftans are released for delivery. It is essential to accurately calculate these costs to avoid any surprises and budget accordingly. Calculate and Pay Import Duties and
  6. Goods Inspection and Quarantine: Depending on the type of kaftans you are importing, they may be subject to inspection and quarantine measures. This is particularly important for certain fabrics or materials that may require special handling or treatment. Goods Inspection and Quarantine
  7. Freight Forwarding and Logistics Management: Coordinating the logistics of your import shipment involves various parties, including freight forwarders, carriers, and customs officials. Proper management of the logistics process ensures timely delivery and minimizes the risk of delays or disruptions. Freight Forwarding and Logistics Management
  8. Track and Monitor Shipment: Throughout the import process, it is essential to track and monitor the status of your kaftan shipment. Communication with your suppliers and logistics providers will keep you informed of the shipment’s progress and allow you to address any potential issues promptly.

By following these steps and maintaining clear communication with all parties involved, you can navigate the import procedures with confidence and ensure a successful importation of high-quality kaftans from China.

Balancing Price and Quality                   Balancing Price and Quality

A crucial aspect of kaftan imports is striking the right balance between price and quality. Together, we will explore effective negotiation strategies and the art of building lasting relationships with suppliers.

As a business, it is essential to find the sweet spot where you can offer high-quality kaftans to your customers while maintaining competitive pricing. Striking this balance ensures customer satisfaction, brand loyalty, and long-term success in the market.

  1. Setting a Budget: Before beginning the sourcing process, it is crucial to establish a clear budget for your kaftan imports. This budget should consider not only the cost of the kaftans but also other expenses such as shipping, customs duties, and logistics. Having a budget in place helps you stay focused and avoid overspending.
  2. Supplier Evaluation: When evaluating potential suppliers, it is essential to consider not only the price they offer but also the quality of their products. Lower-priced suppliers may offer attractive rates, but if the quality is compromised, it can negatively impact your brand’s reputation. Conduct thorough research and request samples from different suppliers to assess the quality of their kaftans.
  3. Negotiation Strategies: Effective negotiation with suppliers can help you secure favorable pricing without sacrificing quality. Be prepared to negotiate on factors such as order quantity, payment terms, and delivery timelines. Building a strong and transparent relationship with your suppliers can lead to more competitive pricing in the long run.
  4. Minimum Order Quantities (MOQs): Many suppliers in China have minimum order quantity requirements. While a higher MOQ may lead to better pricing per unit, it is essential to strike a balance between order quantity and demand. Avoid ordering excessive quantities that may lead to inventory surplus or tie up your capital.
  5. Quality Control Measures: Implementing robust quality control measures is crucial to ensure that the kaftans you receive meet the expected standards. Consider conducting on-site inspections or partnering with third-party quality inspection companies to verify the product’s quality before shipment.
  6. Value-Added Services: Some suppliers may offer value-added services that can enhance the overall value of your kaftans. These services may include custom packaging, labeling, or additional design options. Assess the benefits of these services in relation to their cost and how they align with your brand identity.
  7. Long-Term Perspective: When balancing price and quality, it is essential to take a long-term perspective. Building a reputable brand requires consistent delivery of high-quality products. While low prices may seem enticing in the short term, compromising on quality can lead to dissatisfied customers and increased returns.
  8. Customer Feedback and Market Research: Pay close attention to customer feedback and conduct market research to understand the market’s perception of your kaftans. Balancing price and quality should align with your target market’s preferences and willingness to pay.
  9. Benchmarking: Compare your pricing and quality against competitors in the market. Benchmarking allows you to position your kaftans competitively while maintaining a focus on quality.

By carefully considering these factors and finding the right balance between price and quality, you can position your kaftan business for success, gain a competitive edge, and build a loyal customer base.

Quality Control and Inspections

Quality Control and Inspections

To uphold your brand’s reputation, maintaining rigorous quality control is paramount. Implementing robust quality control measures throughout the production process is essential to deliver high-quality products to your customers and maintain a reputable brand image.

  1. Pre-Production Inspections: The quality control process starts even before production begins. Pre-production inspections involve assessing the raw materials and components that will be used in the kaftans. This step ensures that the materials meet the required specifications and are free from defects or flaws.
  2. During-Production Inspections: As production progresses, it is essential to conduct during-production inspections. These inspections involve checking the products at various stages of the manufacturing process. It allows you to identify and address any issues or deviations from the approved samples early on, reducing the likelihood of large-scale defects.
  3. In-Line Inspections: In-line inspections are conducted during the production process when a significant portion of the kaftans has been manufactured. These inspections help detect any quality issues that may have been overlooked during the earlier stages. Identifying and rectifying these issues at this point prevents them from affecting the entire production batch.
  4. Final Random Inspections (FRI): The final random inspection is one of the most critical steps in quality control. It takes place when the production is completed, and the entire batch of kaftans is ready for shipment. A random sample is selected from the batch and thoroughly inspected to ensure that it meets the required quality standards and matches the approved samples.
  5. Product Testing and Certification: Depending on the materials used in the kaftans, certain product testing and certifications may be necessary to comply with international safety and quality standards. For instance, textiles may require testing for colorfastness, fabric strength, and flammability. Ensuring that your kaftans meet these standards instills confidence in your customers and avoids potential legal issues.
  6. Third-Party Inspection Services: Engaging third-party inspection companies is a common practice to ensure impartial and objective evaluations. These inspection companies specialize in quality control and can provide valuable insights into the production process. Their expertise helps identify potential quality issues and provides recommendations for improvement.
  7. Defect Classification and Remediation: In the event that quality issues are identified during inspections, it is essential to classify defects based on severity. This helps prioritize and address critical issues promptly. Working closely with the supplier, you can develop a corrective action plan to remedy any defects and prevent their recurrence in future production runs.
  8. Continuous Improvement: Quality control is an ongoing process. Regularly reviewing the inspection results, customer feedback, and market trends allows you to identify areas for improvement. Implementing continuous improvement initiatives helps enhance the overall quality of your kaftans and strengthens your brand’s reputation.

By incorporating stringent quality control measures and inspections into your sourcing process, you can ensure that the kaftans you offer to your customers are of the highest quality, meet their expectations, and position your business for long-term success in the competitive fashion market.

Building Your Brand Identity                 Building Your Brand Identity

Creating a distinctive brand identity sets you apart from the competition. We will delve into the power of brand storytelling, visually appealing packaging, and effective marketing strategies to elevate your brand in the market.

Building a strong brand identity is essential for the success and recognition of your kaftan business. A well-defined brand identity sets you apart from competitors, communicates your values to customers, and establishes an emotional connection with your target audience. Here are key steps to build a compelling brand identity for your kaftan business:

  1. Define Your Brand Purpose and Values: Start by defining the purpose and core values of your kaftan business. What do you stand for? What unique value do you offer to customers? Clearly articulating your brand’s mission and values will guide all aspects of your branding efforts.
  2. Create a Distinctive Brand Name and Logo: Choose a brand name that reflects your business’s personality and resonates with your target audience. Your logo should be visually appealing, unique, and memorable. It will serve as a visual representation of your brand and appear on all marketing materials, product tags, and packaging.
  3. Craft a Compelling Brand Story: Share your brand story with your audience. Explain the inspiration behind your kaftan business, your journey, and what drives you to offer high-quality products. A compelling brand story helps humanize your business and connects with customers on a deeper level.
  4. Develop a Consistent Visual Identity: Consistency is key to building brand recognition. Develop a cohesive visual identity that includes color schemes, typography, and design elements. Consistency in your branding creates a unified and professional image for your business.
  5. Identify Your Target Audience: Understand your target audience and their preferences. Knowing who your customers are allows you to tailor your branding and marketing efforts to appeal to their needs and desires.
  6. Craft a Unique Brand Voice: Your brand voice is the tone and language you use to communicate with customers. Whether it’s casual and friendly or formal and sophisticated, a consistent brand voice helps create a recognizable and relatable brand persona.
  7. Establish Brand Guidelines: Create brand guidelines that outline how your brand should be represented across all platforms and channels. These guidelines ensure that everyone involved in promoting your brand follows a unified approach.
  8. Build an Engaging Online Presence: Leverage social media platforms and your website to engage with your audience and showcase your kaftan products. Share visually appealing images and engaging content that aligns with your brand identity.
  9. Deliver Exceptional Customer Experience: Your brand identity extends beyond visuals; it includes the overall customer experience. Ensure that every interaction with your brand, from browsing your website to receiving the product, is seamless and delightful.
  10. Seek Customer Feedback and Adapt: Listen to customer feedback and use it to improve your products and services. Valuable feedback helps you understand customer needs better and strengthen your brand identity accordingly.
  11. Collaborate with Influencers and Partners: Partner with influencers and like-minded brands to extend your reach and gain credibility. Collaborations can introduce your kaftans to new audiences and enhance your brand’s reputation.
  12. Stay True to Your Brand Values: As your business grows, stay true to your brand’s core values and identity. Consistency and authenticity build trust with customers and foster brand loyalty.

Building a brand identity is an ongoing process that requires dedication and adaptability. By focusing on creating a distinct and compelling brand, you can position your kaftan business for success in the competitive fashion industry.

Finalizing the Deal                                     Finalizing the Deal

As you approach the final steps of solidifying the deal with your chosen kaftan supplier in China, it’s crucial to conduct a detailed analysis and thoughtful consideration to ensure a fruitful and successful partnership. Here are the key steps to follow:

  1. Final Supplier Evaluation: Before finalizing the deal, conduct a final evaluation of the supplier’s capabilities and credentials. Verify their manufacturing facilities, production capacity, and adherence to quality standards. Confirm that they have passed rigorous audits, such as SEDEX or BSCI, to ensure ethical and responsible manufacturing practices.
  2. Negotiate Terms and Conditions: Negotiate the terms and conditions of the partnership, including pricing, payment terms, delivery schedules, and minimum order quantities. Be transparent about your expectations, and seek mutually beneficial arrangements that align with your business goals.
  3. Sample Testing and Approval: Request sample products from the supplier and test them thoroughly to ensure they meet your quality and design requirements. Evaluate the samples for color accuracy, fabric quality, and workmanship. Provide feedback and request revisions if necessary.
  4. Discuss Customization Options: If you plan to offer custom-designed kaftans, discuss the customization options with the supplier. Ensure that they have the capability to produce the unique designs and patterns you envision for your brand.
  5. Intellectual Property Protection: If you have proprietary designs or branding elements, discuss intellectual property protection with the supplier. Sign a non-disclosure agreement (NDA) to safeguard your designs and prevent unauthorized use.
  6. Clear Communication Channels: Establish clear and efficient communication channels with the supplier. Prompt and effective communication is vital for smooth order processing, addressing any issues that may arise, and maintaining a strong working relationship.
  7. Quality Control Agreement: Agree on a comprehensive quality control plan that outlines the inspection process and acceptable quality standards for the kaftans. Clearly define the responsibilities and expectations related to quality control.
  8. Delivery and Shipping Arrangements: Discuss delivery and shipping arrangements with the supplier to ensure timely and cost-effective delivery of the kaftans. Determine the shipping methods, shipping costs, and expected delivery times.
  9. Confirm Legal and Regulatory Compliance: Ensure that the supplier complies with all relevant legal and regulatory requirements, both in China and your target market. Confirm that the kaftans meet international safety and quality standards.
  10. Sign the Contract: Once all terms are agreed upon, finalize the contract with the supplier. Ensure that the contract includes all negotiated terms, product specifications, quality standards, delivery schedules, and other relevant details.
  11. Maintain a Strong Relationship: Building a strong and positive working relationship with your supplier is essential for long-term success. Foster open communication, provide feedback, and celebrate successes together.
  12. Continuous Performance Evaluation: Continuously evaluate the supplier’s performance and the quality of the kaftans they provide. Regularly assess customer feedback and market trends to ensure that your supplier continues to meet your business needs.

By meticulously following these steps and conducting thorough due diligence, you can confidently solidify the deal with your chosen kaftan supplier in China. A well-structured partnership sets the foundation for a successful and sustainable business venture in the fashion industry.


Importing kaftans from China can be a lucrative endeavor with the right knowledge and approach.

In conclusion, sourcing kaftans from China presents a promising opportunity for your business, and with the right knowledge and approach, it can be a lucrative endeavor. As someone with extensive experience in the kaftan industry, I have shared valuable insights and guidance throughout this article to help you navigate the sourcing process with confidence.

By focusing on reputable suppliers who have undergone rigorous audits like SEDEX or BSCI, you can ensure that the kaftans you import meet the highest standards of quality and ethical manufacturing practices. Thorough research, sample testing, and transparent communication with potential suppliers are vital steps in the supplier selection process.

Moreover, balancing price and quality is crucial for a successful partnership with your chosen supplier. Negotiating favorable terms and conditions, including customization options and intellectual property protection, sets the foundation for a fruitful collaboration.

Implementing a robust quality control plan and conducting regular inspections will guarantee that the kaftans you import meet your customers’ expectations. Building a strong brand identity and leveraging technology and e-commerce further solidify your position in the market.

In essence, by avoiding common pitfalls and embracing best practices, you can elevate your kaftan business to new heights of success. As you embark on this sourcing journey, remember to maintain open communication with your suppliers, continuously evaluate their performance, and cultivate a strong and collaborative partnership.

To import kaftan from China offers a wealth of opportunities, and I am confident that armed with the insights provided in this article, you are well-equipped to make informed decisions and thrive in the ever-evolving fashion industry.